The leap from schools to digitisation: The transformation of Count-e supported by Unifiedpost, with digitisation and payment optimisation

The challenge

Many schools faced significant challenges in terms of administrative tasks. Invoice processing was a particularly problematic area, where paper invoices had to be manually processed and entered, a time-consuming and error-prone task. In addition, there were problems with payment optimisation, where parental payments for school accounts often led to confusion and errors, such as duplicate payments. Another major concern was the need to eliminate cash at school, as children often had to carry cash to buy school supplies, which raised security and management concerns.

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The solution

Unifiedpost provided Count-e with the technological tools to address these challenges. The solutions, tailored to the needs of schools, include digital billing, electronic school bills with a payment button and a cashless system that allows children to recharge their school cards digitally.

With these solutions, schools can fully digitise their invoice processing, making manual processing and entry a thing of the past. The electronic school bills, which are sent to parents via e-mail, feature a payment button. This system ensures that payments can only be made once per invoice, eliminating the risk of duplicate payments and the confusion and problems associated with them.

The cashless system is another key innovation. Children can recharge their school cards digitally, completely eliminating the need to bring cash to school. This system makes the whole process of buying school supplies safer and more efficient, and eliminates the need for schools to manage cash.

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"For 25 years, we have been supporting schools in their financial processes with our software Count-e. There is also a great need and interest in schools to digitise, but resources are sometimes limited. By entering into strategic partnerships, we want to bet on digitisation and professionalisation but at an affordable price. By partnering with Unifiedpost, we give schools and school boards access to technology that is otherwise out of their reach. This is a win-win situation for all parties." - Dirk Fannes, CEO of Count-e

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The benefits

The cooperation between Count-e and Unifiedpost has already yielded several benefits:

• Digitisation: Schools have been able to streamline and automate their invoice processing, resulting in significant time and cost savings. Eliminating manual processing has reduced the risk of errors and improved the efficiency of the billing process.
• Payment optimisation: The introduction of electronic school invoices with a payment button has eliminated the risk of duplicate payments and confusion among parents. This makes the payment process much more efficient and convenient for all concerned.
• Cashless system: The digital charging system for school cards has completely eliminated cash transactions at school, which has significantly improved security and efficiency. Moreover, this system has eliminated the need to manage cash at school, significantly reducing the administrative burden.

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Conclusion

Thanks to the collaboration between Count-e and Unifiedpost, schools are now able to manage their administrative tasks in a much more efficient way. They have also been able to create a safer environment for their students. By taking these important steps towards the future, these schools are now better equipped to meet the challenges of the 21st century.

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